Last year, around 41% of global organizations anticipated a rise in their relocation volume, indicating high demand for professional corporate auto relocation services. Whether you’re moving executive cars, employee vehicles, or entire fleets, here’s what to expect when partnering with an auto shipping company for corporate moves.
How To Ship Corporate Vehicles or Company Fleet?
Corporate auto relocation services handle end-to-end auto shipping for corporate moves through a network of dedicated carriers. Whether it’s the executive cars or an entire fleet, professional moving coordinators will expertly handle the complex logistics. Expect benefits like real-time GPS tracking, flexible scheduling, door-to-door delivery, volume discounts, minimal vehicle downtime, and turnkey operational readiness. Services will also include specialized handling for different vehicle types, DOT compliance documentation, and expedited shipping options to minimize loss of productivity hours in your business.
Easy Cargo Ship offers end-to-end corporate auto transport solutions for all kinds of individual company vehicles and large fleets. Call (888) 687-3243 to find out how our team can help!
How Corporate Auto Relocation Services Work for Different Vehicle Types?
During corporate moves, fleet relocation services move different types of vehicles for the business. Each vehicle has different handling requirements and transport needs, requiring a specialized moving process. Learn how corporate auto relocation services move these different vehicle types.
Executive Vehicle Transport
Business car transport solutions move your executive vehicle with the protocol it needs. Let’s say you’re a newly appointed VP who needs to relocate from Seattle to Atlanta in the next three days for a board meeting. Corporate auto relocation services will move your luxury car within this tight deadline, while providing it the safety it needs.
Trailers used for these executive vehicles are hard-sided enclosed trucks with real-time GPS tracking systems. And it’s not like your high-value car will have to share space with random vehicles, corporate car relocation services will reserve an exclusive section for your car or entire trailers for corporate accounts.
Such trailers usually accommodate 2-7 vehicles per truck, and they use hydraulic lift gates to load and unload executive vehicles with low-ground clearance. Also, since a paint scratch repair on luxury or imported models costs 20-50% higher, executive car transport services use soft nylon wheel tie-downs that never touch the paint, wheels, or chassis.
Employee Vehicle Relocation
Most companies do not realize that poorly planned employee vehicle relocation costs them hours of productivity loss and ultimately a good amount of revenue. According to the Atlair Global study, employees experience almost 15 to 20 days of lost work focus over the course of a standard relocation.
However, with corporate auto relocation services, this process can be made efficient, flexible, and stress-free.
These services offer door-to-door shipping for employee vehicle relocation. So if you’re shipping some 10+ employees, you don’t lose hours of productivity in terminal-to-terminal vehicle drop and pickup.
Plus, corporate employee car shipping services designate an auto transport coordinator for direct communication with the relocating employees.
This will save an HR director’s or relocation manager’s time, while allowing a stress-free experience for the employees as they get faster responses and can make real-time adjustments.
Fleet Relocation for Fleet Service Employees
Fleet vehicles lose an average of $448 to $760 per day, per vehicle, due to vehicle downtime, and these figures tend to go up fast. For instance, if shipping a fleet of 10 vehicles results in 2 days of delay, you’ll lose $8,960 to $15,200 in total.
Therefore, when shipping these fleet vans for fleet service employees, keeping downtime to an absolute minimum while allowing safe shipping is the main goal.
Fleet relocation services ensure these upfitted vehicles are safely loaded and secured onto the trailer, while not violating DOT regulations for cargo shipping trailer weight (80,000 pounds GVW limit). These services ensure that everything inside the vehicles is properly secured without any loose items.
Also, to avoid damaging the roof equipment (e.g: ladder rack), they use wheel-based soft straps to make sure the additional weight has not caused the van to settle unevenly.
Moreover, to reduce downtime, field service fleet relocation companies offer expedited shipping with strategic route planning.
For instance, if you’re shipping 20 vans to three different locations on the same day. The carrier coordinator can schedule your shipment as per demand. That means, if 8 of these vans are required in a high-demand market, these vans will get priority loading and expedited routes. This will ensure your fleet is ready to generate revenue on Day 1 after delivery.
Conference and Corporate Event Vehicle Coordination
Corporate car shipping services coordinate multiple car pickups from different locations and plan a timed arrival at a common destination, when shipping cars for temporary corporate events. These services will make sure your employees don’t lose hours of productivity while also shipping the car right on time.
The logistics are quite complex that only a dedicated corporate auto shipping carrier can handle. For instance, these carriers communicate with event coordinators to allow for non-simultaneous arrivals, where each trailer carrying the vehicles from a different location arrives within the pre-decided window. This way, each trailer gets time for vehicle inspection, key handoff, and departure, allowing for smooth operations.
Moreover, if the delivery location doesn’t allow commercial vehicle access, these services will pre-arrange an alternative delivery location or parking permit before the shipment arrives. And then, the even more complex part is the return transport arrangements. Here, the most commonly used approach is where the carriers will ship your vehicles to regional distribution hubs. For instance, shipping from Nashville to Phoenix for an Arizona shipment.
And then, a local carrier will complete the final delivery to multiple residential addresses. Plus, since not all employees leave on the same day, carriers often have to arrange two separate carrier coordination cycles.
Rideshare and Rental Fleet Relocation
Car rental companies like Enterprise Holdings operate 2.5 million vehicles across more than 9,500 locations nationwide, requiring a constant relocation and balancing of fleet vehicles to meet demand. And for these periodic repositioning, fleet relocation services exist. These services plan a multi-trailer coordination to move a sheer volume of vehicles across the country.
And they also ensure that the vehicles get delivered precisely when needed. For instance, if the fleet is required on March 10, estimated time of arrival should be March 6 or 8 with a buffer of 2-4 days. Or otherwise, early arrival means parking fees and late arrival means lost rental revenue.
These services also offer huge discounts for shipping entire fleets and optimize routes for fuel efficiency and to reduce the deadhead miles, saving fleet managers 15-20% in costs. Moreover, these services reserve enough carrier space for your large fleet even during the high-demand periods.
Easy Cargo Ship offers end-to-end corporate auto transport solutions for all kinds of individual vehicles and large fleets. Call (888) 687-3243 for tailored quotes and find out how our team can help!
How Coordination Works With Your Designated Corporate Car Moving Coordinator?
Coordination with your dedicated account manager works in three simple steps:
Initial Assessment and Planning
Corporate auto relocation services will designate a dedicated moving coordinator for your service. This person will become your single point of contact throughout the process. He will perform the initial assessment of your inventory and then, plan the whole logistics.
For example, you will have to provide details about your fleet, like vehicle number, vehicle type, and specific details about each vehicle (make, model, year, VIN number, and current condition). Then, these details will decide the required shipping method, number of carriers to reserve, origin and destination states or cities, and pickup/delivery sequencing.
Then, your coordinator will also inquire about your non-negotiable delivery dates, desired payment plans, and whether or not you’d like simultaneous pickups. Your moving manager will plan the whole process as per your special requirements.
Continuous Updates
Your assigned moving coordinator will keep you updated about the progress of the shipment. And it’s up to you whether you’d like these updates via phone calls, emails, or SMS texts. The account manager will remain accessible through all these means. Also, you can track your shipment in real time with GPS coordinates offered on the web portal.
This active availability of a moving coordinator is very critical, especially in situations when a trailer breaks down at midnight or an employee needs to change their pickup address on short notice. After all, 90% of customers find real-time updates to be critical in their logistics experience.
Also, you will get delivery updates from your coordinator at least 48 hours before the delivery window. These constant updates will keep you and your employee focused on work instead of worrying about your vehicles in transit.
Documentation and Compliance
Apart from the usual vehicle inspection and bill of lading documentation on both pickup and delivery, your moving coordinator manages the rest of the documentation process as well. For instance, if it’s an international shipment, there’s a lot of customs clearance documentation that is required.
Your account manager will ensure every form is accurate and filed on time, protecting your business from compliance violations or insurance claim denials.
For instance, if a coordinator fails to verify the required California emissions certification for a fleet vehicle or an executive’s car with fewer than 7,500 miles before import, the business could face fines up to $37,500 per vehicle under CA Health & Safety Code § 43154.
Easy Cargo Ship offers end-to-end corporate auto transport solutions for all kinds of individual vehicles and large fleets. Call (888) 687-3243 to find out how our team can help!
How Corporate Vehicles are Hauled: Together or Separately?
This depends on your fleet size, urgency, and the destinations. For instance, if you’re only shipping a single executive vehicle or 2-3 employee cars, these vehicles are bundled and shipped together with other unrelated vehicles on a dedicated carrier. This saves you time and money, instead of arranging a separate carrier for your two to three cars.
However, if you’re shipping an entire fleet (let’s say 50 vehicles), carriers will dedicate 5 to 7 trucks for this specific shipping. Also, the pickup and delivery will be planned in waves, avoiding overwhelming the pickup and delivery locations.
The best approach is the mixed fleet strategy, where high-priority executive vehicles get expedited shipping via enclosed trailers, time-sensitive fleets are hauled via expedited shipping, and employee cars travel with other vehicles on regular routes via open carriers.
This approach saves you a good amount over routine vehicles, while ensuring time-critical vehicles arrive when needed.
How Much Does Auto Shipping for Corporate Moves Cost?
There’s no single price for these corporate car relocations, and the cost mainly depends on the fleet size and service requirements. Also, the billing structure in these corporate moves is totally different. For instance, during employee vehicle relocation, companies may be billed directly or they use a reimbursement model, where employees initially pay the bill and get reimbursed later.
However, if it’s an entire fleet you can either choose to ship per vehicle or book annual relocations with volume discounts. Fleet relocation services offer these volume discounts to corporate businesses as these save thousands in customer acquisition costs and reduce billing overhead.
Ready to Move Your Corporate Vehicles? Hire Easy Cargo Ship Today!
Business car transport solutions simplify the complex logistics into an efficient operation that reduces your vehicle downtime and employee productivity loss. With a dedicated moving coordinator, you get a single point of contact to inquire about anything about the shipment. Whether you need to know about the exact location of your vehicle or handle any compliance documentation, your account manager will deal with it while keeping you in the loop.
Easy Cargo Ship offers end-to-end corporate auto transport solutions for all kinds of individual vehicles and large fleets. Call (888) 687-3243 to find out how our team can help!
Frequently Asked Questions:
What are corporate auto relocation services?
Corporate auto relocation services move your company vehicles or employees’ personal cars during business moves. These services differentiate from the standard auto relocation services based on their scheduling, efficient transportation, and efforts to ensure uninterrupted operational continuity of your corporate fleet post-move.
What to look for in a car transport company?
Make sure the company is registered with FMCSA, and it has its USDOT number. Then, apart from other usual verifications, see how responsive they are, and whether or not the company is clear about its offerings and your queries.
How do corporate relocations work?
In a corporate relocation, companies usually cover the expenses for their employees moving to another location or headquarters for work. For instance, in the case of auto shipping for corporate moves, the company will pay for the employee vehicle relocation, whether it’s only for a conference or a permanent transfer.
How do I know if an auto transport company is legit?
Check their USDOT number and read about them on community sites. Also, ensure they have a professional website with a real address. Be careful about the suspiciously low quotes and contracts with vague language. Always read the detailed quote carefully and ask about insurance.
Can you ship employee cars and company fleet vehicles at the same time?
Yes, it is possible. Most business car transport solutions can accommodate you by shipping your employee cars and company fleet vehicles together. They will assign dedicated coordinators to manage different vehicle types, multiple pickups, and various destinations, while keeping both employees and fleet managers updated throughout the process.
